Executive Assistant to the COO - Remote/Worldwide

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Job Title: Executive Assistant to the COO

Location: Remote

Reports To: Chief Operating Officer (COO)

Type: Full Time

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Operating Officer (COO) of a fast-growing tax advisory firm. This role is critical in ensuring the COO operates efficiently and effectively by managing communications, administrative tasks, and project coordination efforts.

The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable operating in a fast-paced, confidential, and high-performance environment.

• Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft responses, and ensure follow-ups are completed.
• Manage the COO’s daily calendar, schedule internal/external meetings, and proactively resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has.
• Attend meetings as needed to capture action items, decisions, and key takeaways.
• Organize and distribute meeting notes and follow-up tasks.
• Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and proofread written communications on behalf of the COO.
• Support execution of high-priority initiatives by tracking deadlines, updating project boards, completing requested research, and coordinating with key team members.
• Coordinate travel, accommodations, expense reports, and itineraries as needed.
• Confidentiality & Discretion: Handle sensitive information with a high level of professionalism and confidentiality.

• Proven experience as a Personal Assistant, Executive Assistant, or similar support role (experience in a finance or professional services firm is a plus)
• Strong command of tools like Google Workspace (Gmail, Calendar, Docs), Zoom, Slack, Notion, and task/project management software (Asana, ClickUp, etc.)
• Exceptional English language written and verbal communication skills
• High attention to detail and organizational skills
• Ability to work independently, prioritize effectively, and anticipate needs
• Trustworthy, dependable, and discreet

• Experience supporting a C-suite executive
• Familiarity with tax, finance, or professional services industries
• Comfortable adapting quickly to changing priorities
• Strong critical thinking and problem-solving skills

• Remote Working for a US Company
• Exposure to new technology & trend